Who we are
Our website address is: https://www.rodbournehistory.org
What data do we collect?
- Submissions of photos and information about them, which will include personal data about the person sending the photo and possibly of the people in the photo
- Submissions of memories and information about them, which will include personal data about the person sending the memory and possibly any people mentioned in the memory
- Comments on memories or photographs, which will include personal data about the person sending the comment and possibly of any people mentioned in the comment or shown in the photograph
- Information collected when people renew their membership online
- Questions or comments submitted via our Contact form
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
We also collect anonymised analytics (site usage information) like page hits.
Why we collect it
The Rodbourne Community History Group [RCHG] exists to help people remember Rodbourne’s past. To do this we allow people to add comments, including people’s names, and photographs to our website. Comments and photographs are all screened before they are published to avoid obscenities and ensure they are in keeping with the aims of the Group. If you would like your name removed from any entry please contact firstname.lastname@example.org
We are obliged to keep some data for administrative, legal, or security purposes.
Who we share your data with
All information submitted is processed by 1&1 Ionos [our web-hosting company] and by Oikos Digital Ltd. [our web developer].
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely.
What rights you have over your data
If you have left comments or become a member online, you can request an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments are checked through an automated spam detection service.
All information from memories, comments on memories, photographs, membership renewals and contact form submissions will be stored with 1&1 Ionos [our web-hosting company] in the German EU Data Centre. Some of these things may also be sent via email and will be stored by 1&1’s email systems.
A copy of the website, and therefore the data, is kept by Oikos Digital Ltd. [our web developer] for the purposes of maintaining and running the site effectively. Oikos also backup the website once a month using a service called “ManageWP”.
Items submitted direct to the Rodbourne Community History Group are kept in our digital archive. A paper copy may be made available in albums for use at exhibitions.
Your contact information
If donating photographs, your contact information is kept indefinitely to maintain our archive. If simply requesting copies of images held in our archives, your contact details will only be kept for the remainder of the financial year.